Facilities Services Supervisor
Company: Dairy Farmers of America
Location: Kansas City
Posted on: April 17, 2024
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Job Description:
General Purpose:Provide work direction and supervision of
mailroom staff. Perform essential tasks related to day-to-day
activities of the facility department. Support building related
projects. Work with minimal direction and provide guidance to less
experienced team members.--Job Duties and Responsibilities:Provide
work direction and supervision of mailroom and mailroom staff to
ensure safe, efficient, and cost-effective operation. Provide a
high level of service and prompt response to inquiries, requests,
and changes. Complete supervisory activities such as reviewing and
editing employee timekeeping, completing performance evaluations,
mentoring and coaching employeeServe as the facility services
subject matter expert (SME) for all data needs related to mailroom
transaction processes. Train and guide mailroom staff on any
updates, specific job aids, document libraries, operation guides
and other resource materials Maintain mailroom databases,
spreadsheets, and other means of tracking transactions. Design, run
and distribute reports to key personnelEvaluate efficiencies and
recommend changes for improved workflow, standardized processes,
cost reduction, etc. to improve performance and processes and
encourage cooperation with all other DFA
departments/officesCoordinate activities of mailroom contracted
services and actively review for best benefit available. Maintain
professional relationships with outside vendorsCreate, design, and
maintain forms, checklists and other materials on shareable drive
for departmentEffectively manage and analyze the office services
budget, office supplies and proactively seek ways to reduce cost
through continuous improvementManage and support security and
badging system to include access, audits, reporting and security
protocolsManage building storage areas to ensure proper inventory
tracking and organizationCoordinate building projects to include
project plans, resource availability, allocation and timely
completionProvide back-up support to other facility rolesWork with
minimal direction and provide guidance to less experienced team
membersMaintain a high degree of confidentiality and accuracy when
performing all job duties and responsibilitiesThe requirements
herein are intended to describe the general nature and level of
work performed by employee but is not a complete list of
responsibilities, duties and skills required.--Other duties may be
assigned as required.
Keywords: Dairy Farmers of America, Kansas City , Facilities Services Supervisor, Other , Kansas City, Kansas
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