Signature Events Coordinator
Company: The Kansas City Public Library
Location: Kansas City
Posted on: January 27, 2023
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Job Description:
Description:Basic Information - Reports to the Director of
Programming and Marketing - 40 hours per week - $17.98 per hour,
negotiable and commensurate with qualifications, plus excellent
benefits - Position open until filled.Job SummaryThe Signature
Events Coordinator supports the production and promotion of
signature programming-free public events and exhibits that
contribute to the Library's marketing and community engagement
strategy. Signature programming helps the Library meet community
information needs by creating safe spaces for diverse communities
to explore complex ideas and opportunities for Kansas City
audiences to engage authors, poets, artists, musicians, civic
leaders, historical, literary and social scholars, and more.The
Signature Events Coordinator performs multiple essential
administrative duties that require clear, professional
communication with Public Affairs and Library staff, presenters and
their agents, community partners, patrons, vendors, and donors.What
You'd Do - Book event spaces for signature programming. Work with
facilities and other Library staff to reserve and confirm space
needs using a cloud-based service. Book security, parking, and
catering for relevant signature programming in coordination with
the Library's Event Spaces Manager. - Track and contribute
information about signature programming for grant reporting and
Library impact reports as requested. - Collaborate with Library
finance and purchasing departments to ensure contracts, supporting
paperwork, and invoices are processed correctly so presenters and
vendors are paid promptly. Contribute to accurate financial
reporting by tracking expenses related to signature programming. -
Coordinate presenter travel to and from Kansas City, arranging
airfare, lodging, and ground transportation as needed. Document and
updates local presenter itineraries, noting media obligations and
other special appearances. - Arrange book sales for select events
by ordering books, tracking sales, and managing accounts. - Act as
the central point of contact for inquiries about signature
programming. - Help manage the Director of Programming and
Marketing's calendar and communications as necessary. - Be on-site
to support 6-8 signature events per month. Some evening and weekend
hours are required. You Need - Ability to manage and coordinate
complex, administrative functions across various locations. -
Ability to work within deadlines, manage projects and coordinate
operational activities. - Ability to organize work effectively,
working productively with minimum supervision. - Excellent oral and
written communication skills. - Intermediate computer skills. Will
need to effectively use Microsoft 365 applications, including
Microsoft SharePoint, Outlook, Forms, Lists, Planner, Teams, Word,
and Excel. - Knowledge of basic accounting procedures. - Skill in
establishing and maintaining relationships with internal and
external groups. Ability to interact professionally with staff,
partnering agencies, and public audiences. - Able to work a
flexible schedule that may include evening and some weekend hours.
- Minimum qualifications include High school diploma/GED and 2
years post-secondary education plus two years of experience working
in a professional environment. This requirement may also be met by
an equivalent combination of education, work experience, and life
experience.How to ApplyPlease apply for this position through our
web application system. Kansas City Public Library is an equal
opportunity employer and is committed to creating an inclusive
environment for all employees.Requirements:PI201914898
Keywords: The Kansas City Public Library, Kansas City , Signature Events Coordinator, Other , Kansas City, Kansas
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