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Administrative Assistant

Company: Catalent Pharma Solutions, Inc.
Location: Kansas City
Posted on: June 9, 2021

Job Description:

Job Description

Position Overview:

Catalent hires people with a passion to make a difference to the health of millions of people globally. Your expertise, coupled with Catalent's advanced technologies and collaboration with thousands of innovative pharmaceutical, biotech and healthcare companies, will help bring life-enhancing products to the people you know and love. Your talents, ideas and passion are essential to our mission; to develop, manufacture and supply products that help people live better, healthier lives. Interested in learning more about life at Catalent? Start here

Catalent's Kansas City facility is home to our Oral & Specialty Drug Delivery, Biologics Analytical Services and Clinical Supply Services businesses. The site provides a range of integrated services for oral solid dosage forms, from formulation development and analytical testing to clinical and commercial-scale manufacture.

The Kansas City facility is a Center-of-Excellence for our Biologics Analytical Services business. Our talented team has over 25 years of experience providing analytical services for stand-alone and integrated biologics projects.

Position Summary

The Biologics department is fast-paced, performance driven, customer focused, and collaborative. This position assists the Kansas City Biologics team in performing many complex administrative support tasks for the department. The Administrative Assistant will support Biologics leadership with activities including scheduling meetings, PowerPoint presentations, metrics tracking, client visits, and more for the rapidly growing Biologics department.

The Role

  • Manage busy calendars to coordinate a variety of meetings (including conference calls and WebEx).

  • Plan and coordinate all arrangements for professional meetings, luncheons, department-wide events and outside conferences.

  • Filter all phone calls, mail and email, faxes, courier deliveries, etc., dispersing and handling as appropriate.

  • Support client visits with agendas, communications, schedules, lunches, and meetings as required.

  • Independently research, compile, and track data to ensure progress to deadlines.

  • Support Biologics Operations leader by composing routine and non-routine correspondence, reports, agendas, meeting materials, PowerPoint slide decks, and other presentations.

  • Book and coordinate travel schedules, both domestic and international (airline, hotel, ground transportation, etc.).

  • Perform various administrative support duties as assigned that can be highly sensitive and confidential.

The Candidate

Education or Equivalent: High School diploma or equivalent.

Experience: 5+ years related experience in an administrative support role

Knowledge/Skills Requirements:

  • Advanced knowledge of Microsoft Office Suite: World, Excel, PowerPoint, Publisher and Outlook calendar management. Familiarity with SharePoint preferred.

  • Excellent clerical, typing and proofreading skills. Great attention to detail.

  • Communicates clearly, both verbally and in writing.

  • Good problem solving and decision-making skills to identify and solve work related issues.

  • Listens carefully to others and responds appropriately and in a timely manner; Excellent communication skills.

  • Able to respond appropriately to internal and external inquiries while handling a fluctuating workload.

  • Executive calendar management.

  • Professional demeanor and ability to interact with different managerial styles.

  • Extensive travel arranging and expense reconciliation experience.

Catalent's standard leadership competencies

  • Leads with Integrity and Respect

  • Delivers Results

  • Demonstrates Business Acumen

  • Fosters Collaboration and Teamwork

  • Champions Change

  • Engages and Inspires

  • Coaches and Develops

Position Benefits

  • Medical, Dental, Vision and 401K are all offered from day one of employment

  • 19 days of paid time off annually

  • Potential for career growth within an expanding team

  • Defined career path and annual performance review and feedback process

Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.

Catalent is committed to the health and safety of its employees, visitors and the customers and patients we serve. As a result of the global pandemic, we have modified many of our recruitment and on-boarding processes to maintain everyone's safety. The Human Resources teams will communicate all necessary safety processes and procedures throughout each stage.

personal initiative. dynamic pace. meaningful work.

Visit www.catalent.com/careers to explore career opportunities.

Catalent is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity. If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to DisabilityAccommodations@catalent.com. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Keywords: Catalent Pharma Solutions, Inc., Kansas City , Administrative Assistant, Other , Kansas City, Kansas

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