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Accounting/Purchasing Assistant II (Remote) - Neurology

Company: Washington University in St. Louis
Location: Kansas City
Posted on: May 28, 2023

Job Description:

Scheduled Hours

Position Summary
Position handles all aspects of purchasing. Maintains journals, reconciles and reports Accounts Receivable, processes daily cash receipts, divisional audits, and departmental accounts.

Job Description

Primary Duties & Responsibilities

  • Orders supplies and equipment, making price and specification comparisons and accepts bids.
  • Maintains receipts and refunds on FIS and IDX and resolving outstanding items.
  • Prepares journals to allocate income, verifying accuracy of refunds, discounts, corrections and charges to the correct divisional account.
  • Handles maintenance contracts and renewals reviewing and updating as needed in coordination with appropriate personnel and processes payment of services and goods received in areas of responsibility by appropriate documentation or process.
  • Performs various audits within the division and maintains receipts of daily deposits.
  • Maintains files, varied accounting reports and purchasing documentation.
  • Processes payments from mail and lock box, tracking daily receipts.
  • Performs receiving functions for supplies or equipment not on purchase orders and monitors incorrect orders and damaged goods from vendors, returning for merchandise credit or replacement merchandise.
  • Assists with/handles special projects, annual budget and operating statements.
  • Distributes paychecks, handles petty cash, and distributes monthly payroll calendars.
  • Monitors reports for the department and the University. Preferred Qualifications
    • Bachelor's degree.
    • Working knowledge of general office equipment and computers with accounting, including experience in FIS system utilization or other related financial system/s.
    • Effective verbal, written and interpersonal communication skills.
    • Effective organization skills with ability to prioritize work.

      Required Qualifications

      Equivalent of high school diploma, with some college accounting course work, and five years of experience in accounting/purchasing, or the equivalent of five years of related college level education and experience in accounting, finance, purchasing and/or bookkeeping. REQUIRED LICENSURE/CERTIFICATION/REGISTRATION: None


      Salary Range
      $17.14 - $25.70 / Hourly

      The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.


      If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

      Pre-Employment Screening
      All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

      Benefits Statement
      Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

      EEO/AA Statement
      Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

      Diversity Statement
      Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

      Applicant Instructions
      When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two "Quick Apply" options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the "Quick Apply" page by clicking "Next" at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a LinkedIn feature, which allows you to apply by using your LinkedIn profile to populate some of the job application fields.

Keywords: Washington University in St. Louis, Kansas City , Accounting/Purchasing Assistant II (Remote) - Neurology, Healthcare , Kansas City, Kansas

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