Administrative Support Specialist

Company: General Services Administration
Location: Kansas City
Posted on: May 28, 2023

Job Description:

** Administrative Support Specialist****General Services Administration****Location**** Relocation expenses reimbursed**No ** Telework eligible**Yes as determined by agency policy **Duties**** Summary**As an **Administrative Support Specialist**, you will provide analysis and administrative support for assigned program areas, operations and activities within the **Management & Program Support (MPS) Division**.The MPS Division provides administrative support including managing, coordinating and overseeing administrative, human resources and financial activities in the Office of Enterprise Strategy Management.We are currently filling one vacancy but additional vacancies may be filled as needed.**Responsibilities****Duties include but are not limited to:****At the GS-7 level:**+ Provide Administrative support to the organization and Assistant Commissioner within the Office of Enterprise & Strategic Management.+ With guidance, manage correspondence, records management, leave administration, and communication, maintain office supplies, coordinate new employee processes, provide travel assistance and coordination for management.+ Assists in conducting analytical studies that are related to the programs, activities, and operations.+ Assists to identify operational problems, evaluate alternative solutions, and recommend appropriate action.+ Assists in applying qualitative and/or quantitative methods to assess and improve the effectiveness and management of assigned programs, processes, projects and activities. **At the GS-9 level:**+ Provide Administrative support to the organization and Assistant Commissioner within the Office of Enterprise Strategy Management.+ With guidance, conducts analysis, evaluation, documentation, coordination and implementation of administrative processes.+ Prepares a variety of correspondence and other written material in connection with assigned programs and activities.+ Creates, maintains and utilizes tracking system for organization correspondence.+ Provides travel assistance and coordinates reservations, prepares travel itinerary, travel authorizations and vouchers for managers.+ With guidance, applies qualitative and/or quantitative methods to assess and improve the effectiveness and management of assigned programs, processes, projects and activities.+ Identify operational problems, evaluate alternative solutions and recommend appropriate action(s). **Travel Required**Occasional travel - Occasional travel may be required for meetings, conferences and training.** Supervisory status**No ** Promotion Potential**12 **Requirements**** Conditions of Employment**+ US Citizenship or National (Residents of American Samoa and Swains Island)+ Meet all eligibility criteria within 30 days of the closing date+ Meet time-in-grade within 30 days of the closing date, if applicable+ Register with Selective Service if you are a male born after 12/31/1959 If selected, you must meet the following conditions:+ As required by **Executive Order 14043**, Federal executive branch employees are required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021 or before appointment or onboarding with the agency (if later than November 22, 2021). The agency will provide additional information regarding which forms of documentation can be accepted and how you can request a legally required exception from this requirement. If selected and you are a current GSA employee (except in the OIG), you are not required to show proof of full COVID-19 vaccination if this requirement has already been met.+ Due to COVID-19, the agency is currently in an expanded telework posture. If selected, you may be expected to temporarily telework, even if your home is located outside the local commuting area. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement within 45 days. At that time, you may be eligible to request to continue to telework one or more days a pay period depending upon the terms of the agencys telework policy.+ Receive authorization from OPM on any job offer you receive, if you are or were (within the last 5 years) a **political** Schedule A, Schedule C or Non-Career SES employee in the Executive Branch.+ Serve a one year probationary period, if required.+ Undergo and pass a background investigation (Tier 2 investigation level).+ Have your identity and work status eligibility verified if you are not a GSA employee. We will use the Department of Homeland Securitys e-Verify system for this. Any discrepancies must be resolved as a condition of continued employment.+ The work is primarily sedentary, although some slight physical effort may be required. **This position is NOT full time telework eligible.****Additional vacancies may be filled through this announcement in this or other GSA organizations within the same commuting area.**** Qualifications**For each job on your resume, provide:+ **the exact dates you held each job (from month/year to month/year)**+ **number of hours per week you worked (if part time).** If you have volunteered your service through a National Service program (e.g., Peace Corps, Americorps), we encourage you to apply and include this experience on your resume. For a brief video on creating a Federal resume, click . The **GS-7** salary range starts at **$49,157.00** per year. If you are a new federal employee, your starting salary will likely be set at the Step 1 of the grade for which you are selected. **To qualify at the GS-7 level,** you must have at least one year of specialized experience equivalent to the **GS-05** level or higher in the Federal service.**Specialized experience** is defined as:+ Administering and monitoring administrative, clerical, and internal management support functions for an organization;+ Providing customer service to a wide array of internal and external customers;+ Using spreadsheet software and word processing software to manage information, develop reports and presentations;+ Developing and maintaining tracking systems; and+ Coordinating multiple priorities for senior level managers to ensure deadlines are met. **OR**Possess one full year of graduate level education (18 Semester hours or the equivalent)**OR**Meet the requirements for Superior Academic Achievement**Superior Academic Achievement (SAA)** at the baccalaureate level is fully qualifying at the GS-7 level. To claim SAA, submit documentation of one of the following: 1. ***Class standing*** -- You must be in the upper third of your graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses. 2. ***Grade-point average*** ***(rounded to one decimal point) of***:* **3.0 or higher out of a possible 4.0 ("B" or better)** as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of your curriculum; or* **3.5 or higher out of a possible 4.0 ("B+" or better)** based on the average of the required courses completed in your major field or the required courses in your major field completed during your final 2 years of the curriculum. 3. ***Election to membership in a national scholastic honor society*** in one of the national scholastic honor societies listed by the **If you are using education to qualify for this position, you must submit a copy of your college or university transcript(s) by the closing date of the announcement to verify qualifications. If selected,

Keywords: General Services Administration, Kansas City , Administrative Support Specialist, Administration, Clerical , Kansas City, Kansas