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Construction Executive Admin./Project Coordin

Company: Clemons Real Estate, LLC
Location: Kansas City
Posted on: May 17, 2022

Job Description:

Construction Executive Admin.
Clemons Real Estate is looking to employ a dedicated and passionate professional to oversee administrative tasks in support of the Construction Department, construction projects and assist in the oversight of construction teams. The Executive Admin. responsibilities include ordering building supplies and scheduling equipment maintenance as needed. Our ideal candidate will have excellent communication, focused attention to detail, financial capabilities, and a collaborative approach. You must have an aptitude for technology and project management, construction experience is a plus, but not required.

If you are skilled at wrangling the details, follow-through, and follow-up, you can get along with different personalities, ensure financial accuracy, and keep a project on track, you would be perfect for our Clemons Real Estate Construction Department.

Benefits Include:
Competitive Salary Background screening and a valid driver's license are required.

Full-Time Shift: Monday - Friday, 7 am - 4 pm
80 Hours Paid Time Off (PTO) Offered after 90 Days
Medical, Dental, Vision, Long Term Disability, Short Term Disability, Life Insurance, HSA or FSA (depending on selected insurance coverage), Accident Insurance, Critical Illness, Legal Services, and Employee Assistant Programs (EAP).
Employees are eligible for our full suite of benefits after 30 days.
Continuing Education

Executive Admin. Responsibilities :
Action tasks assigned through Online Dashboard.
Attend Weekly Project Review Meetings and monthly Draw Meetings.
Attend monthly process meetings and department meetings.
Report on project status weekly.
Manage project and work order closeouts and turnover process.
Perform Due Diligence activities on Opportunity Projects as assigned.
Create Scope of Work documentation.
Coordinate and schedule contractors as required.
Manage communication between Property Management and Construction Department with regards to tenant notices and building access.
Monitor project progress and provide contractors with assistance where required.
Order dumpsters, shipping containers, and other deliveries as requested.
Communication between project office and contractors on short and long-term deliverables.
Weekly report on units that will transition between Construction Department and Property Management.
Plan to prevent problems and resolve any emerging ones.
Analyze, manage and mitigate risks.
Prepare work schedules for contractors and billable hours.
Identify, develop, and utilize the details to maximize productivity and quality of work.
Adhere to both budgetary and time constraints.
Report on progress and challenges.
Learn and apply the latest relevant knowledge to the work.
Create and manage the budgets for each project, including supplies, materials, and labor.
Create schedules for construction projects and manage rescheduling.
Create and process invoices.
Track payables and receivables
Ordering long lead material and immediate purchase material.

Critical thinker, analytical thinking, and problem-solving skills
Successful project manager
Accurate attention to detail
Ability to flex to see the 'Big Picture'
Organizational skills and ability to manage deadlines
Team player
Strong communication skills
High school diploma required
Project Management certification desired
Associates /BA Degree desired
LEED certification desired
Three (3) years' prior experience in Finance, Admin or Construction


Keywords: Clemons Real Estate, LLC, Kansas City , Construction Executive Admin./Project Coordin, Administration, Clerical , Kansas City, Kansas

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