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Administrative Assistant

Company: SunLife
Location: Kansas City
Posted on: February 16, 2020

Job Description:

You are as unique as your background, experience and point of view. Here, you'll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

  • The Administrative Assistant is accountable for the management of day-to-day administrative support for the VP of Voluntary benefits. The ideal candidate for this position is a strong and polished communicator, an excellent problem solver and self-starter, who is confident and thrives in a fast paced environment.
  • This team member must have excellent organizational skills and have the ability to multi-task while maintaining multiple deadlines and can be a key player on the Voluntary team; helping to support multiple initiatives for this business unit and build effective relationships across the organization. The role requires providing professional and proactive administrative assistance and managing complex and confidential information.

    • Accountabilities
      • o Calendar management: Manages all aspects of the leaders' calendars and provide support for their teams as needed. Promptly schedules meetings as requested, uses discretion to prioritize meeting requests, ensuring meeting conflicts are avoided and the leader's business priorities are considered. Where necessary provides agendas/pre-reads to meeting participants. Ensures the leader has agendas/pre-reads in advance of meetings.
        o Meeting coordination: Works with internal and external partners to book meetings; proactively prepares all meeting materials. Coordinates booking rooms, tracking agenda items, coordinating catering and technology services and making arrangements for guests to be greeted, as required. Take ownership of the logistics for meetings and maintain detailed minutes. Helps to organize monthly and quarterly meetings for the team and collects agenda items.
        o Email management: Monitors and responds to emails on behalf of the leader. Tracks action items, requests and other important deadlines on behalf of the leader.
        o Travel management: Manages all travel arrangements, accompanying material for the leaders, and provides support for the team as needed. Thoughtfully manages the leader's travel arrangements (both domestic and international) ensuring complex itineraries are accommodated. Makes appropriate arrangements ensuring travel preferences are considered and can troubleshoot travel challenges as needed.
        o Expenses & Vendor Management: Prepares expense reports for the leaders and their direct reports in a timely manner, resolving all issues. Manages relevant purchase orders for business unit.
        o Internal relationships: Builds strong relationships with EAs and other internal partners. Provides backup for other administrative staff within SLF U.S.
        o Other: Performs other administrative accountabilities as required

        • o A minimum of 5 years' experience working as an Executive Assistant supporting senior leaders
          o Excellent organizational, time management skills, and high attention to detail with the ability to manage changing priorities with ease
          o Positive attitude; with a strong client service orientation; and a sense of humor
          o Excellent verbal and written communication skills
          o Excellent business acumen, with the ability to perform with professionalism, tact and discretion; Manage highly sensitive and confidential information
          o Strong interpersonal skills with the ability to work in a team environment and independently; requiring a high level of initiative, judgment and problem solving ability.
          o Advanced mastery of the full Microsoft office suite, including Word, PowerPoint, Excel, Adobe, OneNote and SharePoint.
          o Experience with Zoom, Concur Expense Management and Workplace by Facebook a plus
          o Experience working in a corporate environment with group benefits industry experience preferred.

          Sun Life Financial is an equal employment and affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, religion, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, marital status, ancestry or citizenship status, genetic information, pregnancy status or any other characteristic protected by law. Sun Life Financial is committed to building a diverse and inclusive company culture.

          Sun Life Financial is a leading provider of group insurance benefits in the U.S., helping people protect what they love about their lives. More than just a name, Sun Life symbolizes our brand promise of making life brighter - for our customers, partners, and communities. Join our talented, diverse workforce and launch a rewarding career. Visit us at www.sunlife.com/us to learn more.

          For applicants residing in California, please read our employee California Privacy Policy and Notice .

          Job Category:
          Administrative Services

          Posting End Date:

Keywords: SunLife, Kansas City , Administrative Assistant, Administration, Clerical , Kansas City, Kansas

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