Company: Sun Life Financial
Location: Kansas City
Posted on: February 16, 2020
You are as unique as your background, experience and point of view.
Here, you'll be encouraged, empowered and challenged to be your
best self. You'll work with dynamic colleagues - experts in their
fields - who are eager to share their knowledge with you. Your
leaders will inspire and help you reach your potential and soar to
new heights. Every day, you'll have new and exciting opportunities
to make life brighter for our Clients - who are at the heart of
everything we do. Discover how you can make a difference in the
lives of individuals, families and communities around the
- The Administrative Assistant is accountable for the management
of day-to-day administrative support for the VP of Voluntary
benefits. The ideal candidate for this position is a strong and
polished communicator, an excellent problem solver and
self-starter, who is confident and thrives in a fast paced
- This team member must have excellent organizational skills and
have the ability to multi-task while maintaining multiple deadlines
and can be a key player on the Voluntary team; helping to support
multiple initiatives for this business unit and build effective
relationships across the organization. The role requires providing
professional and proactive administrative assistance and managing
complex and confidential information.
- o Calendar management: Manages all aspects of the leaders'
calendars and provide support for their teams as needed. Promptly
schedules meetings as requested, uses discretion to prioritize
meeting requests, ensuring meeting conflicts are avoided and the
leader's business priorities are considered. Where necessary
provides agendas/pre-reads to meeting participants. Ensures the
leader has agendas/pre-reads in advance of meetings.
o Meeting coordination: Works with internal and external partners
to book meetings; proactively prepares all meeting materials.
Coordinates booking rooms, tracking agenda items, coordinating
catering and technology services and making arrangements for guests
to be greeted, as required. Take ownership of the logistics for
meetings and maintain detailed minutes. Helps to organize monthly
and quarterly meetings for the team and collects agenda items.
o Email management: Monitors and responds to emails on behalf of
the leader. Tracks action items, requests and other important
deadlines on behalf of the leader.
o Travel management: Manages all travel arrangements, accompanying
material for the leaders, and provides support for the team as
needed. Thoughtfully manages the leader's travel arrangements (both
domestic and international) ensuring complex itineraries are
accommodated. Makes appropriate arrangements ensuring travel
preferences are considered and can troubleshoot travel challenges
o Expenses & Vendor Management: Prepares expense reports for the
leaders and their direct reports in a timely manner, resolving all
issues. Manages relevant purchase orders for business unit.
o Internal relationships: Builds strong relationships with EAs and
other internal partners. Provides backup for other administrative
staff within SLF U.S.
o Other: Performs other administrative accountabilities as
- o A minimum of 5 years' experience working as an Executive
Assistant supporting senior leaders
o Excellent organizational, time management skills, and high
attention to detail with the ability to manage changing priorities
o Positive attitude; with a strong client service orientation; and
a sense of humor
o Excellent verbal and written communication skills
o Excellent business acumen, with the ability to perform with
professionalism, tact and discretion; Manage highly sensitive and
o Strong interpersonal skills with the ability to work in a team
environment and independently; requiring a high level of
initiative, judgment and problem solving ability.
o Advanced mastery of the full Microsoft office suite, including
Word, PowerPoint, Excel, Adobe, OneNote and SharePoint.
o Experience with Zoom, Concur Expense Management and Workplace by
Facebook a plus
o Experience working in a corporate environment with group benefits
industry experience preferred.
Sun Life Financial is an equal employment and affirmative action
employer. All qualified applicants will receive consideration
without regard to race, color, sex, religion, age, national origin,
disability, veteran status, sexual orientation, gender identity or
expression, marital status, ancestry or citizenship status, genetic
information, pregnancy status or any other characteristic protected
by law. Sun Life Financial is committed to building a diverse and
inclusive company culture.
Sun Life Financial is a leading provider of group insurance
benefits in the U.S., helping people protect what they love about
their lives. More than just a name, Sun Life symbolizes our brand
promise of making life brighter - for our customers, partners, and
communities. Join our talented, diverse workforce and launch a
rewarding career. Visit us at www.sunlife.com/us to learn more.
For applicants residing in California, please read our employee
Posting End Date:
Keywords: Sun Life Financial, Kansas City , Administrative Assistant, Administration, Clerical , Kansas City, Kansas
Didn't find what you're looking for? Search again!