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Administrative Assistant to Divisional Secretary for Program

Company: The Salvation Army USA Central Territory
Location: Kansas City
Posted on: February 16, 2020

Job Description:

OverviewThe Salvation Army Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church.-- Its message is based on the Bible.-- Its ministry is motivated by the love of God.-- Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.--Job Objective:-- Provide administrative and general management support to the Divisional Secretary for Program and the Program Department--The Salvation Army offers full-time employees a competitive and attractive benefits package, including: excellent medical/dental/vision coverage; prescription coverage; basic life and ADD; 403B, short-term disability; flexible spending account (FSA); 100% employer funded retirement pension and 13 days of paid leave in addition to vacation.ResponsibilitiesEssential Functions:

  • Provide administrative services and coordinate logistics for DSP: manage calendar, organize meetings, prioritize mail, handle phone calls and receive messages, compose emails and correspondence
  • Handles routine correspondence and prepares responses for approval prior to sending; provides clerical assistance with correspondence for DSP
  • Processes reimbursements for DSP, including totaling receipts and forwarding to the Finance Department
  • Handles inquiries from corps officers and others for the DSP office; exercises good judgement in handling requests; consults with DSP when questions on authority level arise
  • Assists DSP with program development and administration
  • Participates in program development, including original creative input on major events such as Pilgrimage, Officers Councils, and other divisional events
  • Assists in creating posters and programs for divisional events
  • Handles registration for divisional events which fall within the DSP office
  • Arranges meeting facilities and amenities, including catering
  • Maintains War Cry and other periodical subscriptions
  • Maintains divisional and metro event database for calendars
  • Coordinates annual divisional Calendar Planning Day
  • Maintains devotional schedule including preparing the weekly prayer request lists
  • Prepares agenda, takes minutes, and sends minutes to Program Committee for Advisory Board
  • Maintains confidentiality of all written/verbal communications and information as required by statute and policy/procedure
  • Maintain departmental inventory of furnishings and equipment
  • Maintain program files according to standardized filing methods and purge records according to disposition of file procedures
  • Receiving updates and STEPs access from THQ
  • Sending out permissions and authorizations for the divisional users for STEPs
  • Answering questions and problems on the STEPs document itself
  • Other duties as assignedQualificationsMinimum Qualifications--Education: High School diploma required, some college preferred--Experience: Minimum three to five years experience in related field preferred; minimum three years administrative assistance experience using Microsoft Office products including Word, Publisher, Excel and PowerPoint; experience in graphic design preferred--Certifications/Licenses:-- None--Skills/Abilities:--
    • Ability to generate routine correspondence
    • Ability to support and promote mission and beliefs of the Salvation Army
    • Good organizational skills
    • Good communication skills including verbal and written
    • Ability to communicate sensitively and effectively in a positive manner to maintain positive, productive relationships
    • Must be a team player and self-starter
    • Ability to handle multiple projects simultaneously and perform well with limited supervision
    • Ability to think independently and exercise good judgment
    • Able to function in an office environment using business equipment including, but not limited to, telephone, computer and photocopierTravel: Limited to Kansas City metropolitan area with occasional travel within division for various events--Driving:-- Must possess a valid drivers license from the state of residence; must be approved through the Salvation Army Fleet Safety Program to driver either a Salvation Army or personnel vehicle for Salvation Army business

Keywords: The Salvation Army USA Central Territory, Kansas City , Administrative Assistant to Divisional Secretary for Program, Administration, Clerical , Kansas City, Kansas

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