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Accounting Assistant / Billing Assistant - Corporate Accounting & Finance (Kansas City)

Company: Burns & McDonnell
Location: Kansas City
Posted on: May 26, 2023

Job Description:

Who We Are
Burns & McDonnell is a family of companies bringing together an unmatched team of engineers, construction professionals, architects, planners, technologists and scientists to design and build our critical infrastructure. We offer full-service capabilities with more than 60 offices globally with an integrated construction and design mindset. Founded in 1898, Burns & McDonnell is 100% employee-owned.
What We Do
In this hands-on role, the Billing Assistant will be a critical member of the accounting team and will be instrumental in ensuring the accurate preparation of routine and non-routine client invoices. The successful candidate will be joining a fast-paced and team-oriented environment where they can act as a billing subject matter expert for Project Teams, ensuring timely resolution of complex billing inquiries while providing exceptional quality and accuracy throughout the billing cycles.
How you Can Grow with Us
Growth opportunities are endless based on your desire to learn. We are excited to share details of your career path options with you during your employment. Positions such as Billing Analyst, Project Accountant, Sr. Project Accountant, Contract Analyst or even Project Finance Manager may be in your future! The Billing Assistant role is an ideal opportunity for someone to get a foot in the door at a growing company nationally recognized by Fortune Magazine as one of the Best Places to Work.
The Billing Assistant is responsible for assisting with the invoicing process for assigned clients, including issuing accurate client invoices and support documents according to contractual terms and conditions, coordinating project manager approvals and submission to clients.

  • Follow invoicing requirements, formats, rates, charges and submission requirements for client invoices.

  • Generate invoices daily for various engineering and construction contracts. Follow department procedures for invoice generation, quality, review and timely billing.

  • Coordinate the review and approval of invoices with internal project managers.

  • Verify the accuracy of invoice calculations.

  • Compile expense reports, timecards, supplier invoices and other documentation as a backup that is to be submitted to the client with the invoice.

  • Responsible for submitting invoices via US Postal mail, FedEx, email and or external electronic invoicing programs promptly.

  • Follow up with project managers regarding unbilled work in progress and project status.

  • Responsible for inputting payment upon client invoice payment.

  • Monthly file invoices and contracts.

  • All other duties as assigned.


    • Employee Stock Ownership Plan (ESOP) retirement program

    • 401(k) retirement program

    • Medical insurance

    • Prescription coverage

    • Dental insurance

    • Vision insurance

    • Life insurance

    • Long-term disability coverage

    • Short-term disability coverage

    • Accidental death and dismemberment coverage

    • Group accident and critical illness coverage

    • Flexible spending account

    • Wellness program

    • Discounted gym memberships

    • On-site fitness center

    • On-site health center

    • On-site pharmacy

    • Employee assistance program

    • Bereavement leave

    • Paid holidays

    • Personal time off

    • Professional registration fee reimbursement

    • Technical and professional society membership fee reimbursement

    • Tuition assistance

    • Technical certification reimbursement

    • On-site classes offered through Burns & McDonnell University

    • On-site child care facility

    • On-site credit union

    • Transportation reimbursement account


      • Bachelor's degree in Business, Accounting, Finance or related field. Applicable experience may be substituted for degree requirement.

      • Previous Oracle experience preferred.

      • Experience in engineering/construction industry preferred.

      • Intermediate skills using Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat.

      • Self-starter, proficient in time management to handle deadline pressure and multiple assignments simultaneously.

      • Excellent attention to detail and organizational skills.

      • Strong interpersonal skills and ability to work collaboratively in a team environment.

        Job Accounting/Finance
        Primary Location US-MO-Kansas City
        Schedule: Full-time
        Req ID: 231187 Job Hire Type Experienced
        #LI-SS #COR

Keywords: Burns & McDonnell, Kansas City , Accounting Assistant / Billing Assistant - Corporate Accounting & Finance (Kansas City), Accounting, Auditing , Kansas City, Kansas

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